Compare 5 Canadian email providers for business and personal use. Each one hosts your mailbox in Canada, works with your own domain and bills in Canadian dollars.
Last updated by Kenny B:
5 Canadian providers, from business email suites to free personal accounts. Prices are provider-published plans checked October 25, 2026, in CAD before tax.
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| Provider | Best for | Starting price, CAD | Mailboxes and storage | Based in |
|---|---|---|---|---|
| FullHost | A Microsoft 365 alternative | $7.90/mo | 1 mailbox (add more) · 25 GB | Victoria, BC |
| Web Hosting Canada | Small business teams | $5.49/mo | 10 addresses · 50 GB total | Montréal, QC |
| CanHost | Many mailboxes or hosted Exchange | $11.00/mo | 15 mailboxes · 5 GB per mailbox | Kelowna, BC |
| CanTrust | Open-source, co-op email | $3.00/mailbox/mo | Per mailbox · 5 GB per mailbox | Vancouver, BC |
| NorthMail | A free Gmail alternative | $1.99/mailbox/mo | Per mailbox · 100 GB per mailbox | Québec City, QC |
A Microsoft 365 alternative
FullHost runs MailWire, a Canadian email and collaboration suite with shared calendars, file sharing and Outlook support, on servers in Vancouver and Toronto.
Based in Victoria, BC · Vancouver and Toronto
1 mailbox and 25 GB. Extra mailboxes $5.50/mo.
Small business teams
Web Hosting Canada includes 10 custom-domain addresses and 50 GB of shared storage in one low-cost plan, hosted in Canadian data centres.
Based in Montréal, QC · Canadian data centres
Annual billing. Regular $7.49/mo for 10 addresses.
Many mailboxes or hosted Exchange
CanHost hosts 15 mailboxes on its Basic plan, with larger plans up to 60 mailboxes and hosted Microsoft Exchange on its own Canadian hardware.
Based in Kelowna, BC · CanHost’s own facility in Kelowna
15 mailboxes with 5 GB each. Billed monthly.
Open-source, co-op email
CanTrust is a Vancouver hosting co-op whose open-source email is fully hosted and backed up in Canada, with your own domain or a @canwork.cloud address.
Based in Vancouver, BC · Hosted and backed up in Canada
5 GB per mailbox. Your domain or @canwork.cloud.
A free Gmail alternative
NorthMail is a Canadian-owned Gmail alternative with free personal email, plus business mailboxes with 100 GB each on your own domain.
Based in Québec City, QC · Canadian-hosted servers
100 GB per mailbox. Free personal accounts available.
A Canadian company name isn’t enough. We check that the provider is Canadian-owned, publishes where your mailbox data is hosted, and documents its features and prices clearly enough to compare.
Switching doesn’t mean moving your website. You only change your domain’s mail records. Check your current setup with our Is My Business Email Stored in Canada? tool.
Business email holds contracts, invoices, customer details and password resets. Keeping your mailboxes in Canada makes it easier to document where that data lives and which laws apply to it.
Server location isn’t the same as data sovereignty, so we check ownership separately in data residency vs data sovereignty in Canada. The Office of the Privacy Commissioner of Canada also publishes guidance for businesses. For websites, see our directory of Canadian-owned web hosting.
Know where your mailboxes and backups are stored before you move sensitive email.
Use name@yourbusiness.ca instead of a generic consumer address.
CAD pricing keeps monthly mailbox costs predictable, with no exchange-rate swings.
What each service includes, how you access your mail, and who it suits best.
FullHost’s MailWire is a Canadian alternative to Microsoft 365 and Google Workspace. The base plan costs $7.90 CAD per month for one mailbox with 25 GB of storage. Extra mailboxes are $5.50 each, and FullHost migrates your existing email for free.
MailWire goes beyond a basic inbox. It includes shared calendars and contacts, notes, file sharing, team chat and room booking, and it works with Outlook and mobile devices. FullHost hosts it on Canadian soil, in Vancouver and Toronto data centres.
Web Hosting Canada’s Business Email gives you 10 addresses on your own domain and 50 GB of shared storage for $5.49 CAD per month on annual billing. The regular price is $7.49. You can add addresses and storage in blocks as your team grows.
IMAP keeps mail in sync across Outlook, Apple Mail, Thunderbird and phones, and CalDAV and CardDAV handle calendars and contacts. Aliases, forwarders and autoresponders are unlimited. WHC is based in Montréal and hosts the service in Canadian data centres.
CanHost’s Basic email plan costs $11 CAD per month for 15 mailboxes with 5 GB each, plus POP3, IMAP, webmail and spam filtering. The Business plan doubles that to 30 mailboxes with 10 GB each for $36, and Premium covers 60 mailboxes with 20 GB each for $60.
For teams that need Outlook and Microsoft Exchange, CanHost also sells hosted Exchange from $240 CAD per month for 15 mailboxes. Email runs on dedicated mail servers in CanHost’s own facility in Kelowna, BC, with phone and email support.
CanTrust Hosting Co-op is a Vancouver-based cooperative. Its email costs $3 CAD per mailbox each month with 5 GB of storage, and it works with your own domain or an address on canwork.cloud. CanTrust says the service is fully hosted and backed up in Canada.
The platform uses open-source software, including Postfix, Dovecot, SnappyMail webmail, Radicale for calendars and contacts, and ClamAV with SpamAssassin for filtering. It suits organizations that want simple, transparent email without a large foreign productivity suite.
NorthMail is a 100% Canadian-owned email provider based in Québec City. Personal accounts are free with 1 GB of storage. The ad-free personal plan costs $0.99 CAD per month and adds 100 GB, IMAP and SMTP access and up to 2 aliases.
NorthMail Business costs $1.99 CAD per mailbox each month, with 100 GB per mailbox, unlimited aliases and your own domain. Its dashboard walks you through MX, SPF, DKIM and DMARC records, which makes switching from Gmail or Microsoft 365 easier.
Prices and plan details checked October 25, 2026 (CanTrust and NorthMail: September 9, 2026). Billing terms, storage and features can change, so confirm the current plan before you move business email.
Short answers about Canadian business email, Gmail and Microsoft 365 alternatives, prices, switching and privacy law.
For most small businesses, Web Hosting Canada is the simplest pick: $5.49 CAD/mo covers 10 addresses on your own domain. FullHost’s MailWire suits teams that want shared calendars, file sharing and Outlook support, from $7.90 CAD/mo. CanHost suits larger teams, with 15 mailboxes on its $11.00 CAD/mo Basic plan.
Yes. NorthMail is a Canadian-owned Gmail alternative based in Québec City, with free personal accounts and a $0.99 CAD/mo ad-free plan with 100 GB of storage. CanTrust offers open-source email hosted and backed up in Canada for $3 CAD per mailbox. Both work with your own domain on paid plans.
FullHost’s MailWire is the closest match on this page. It includes email, shared calendars and contacts, file sharing and team chat, works with Outlook, and starts at $7.90 CAD/mo. For full Microsoft Exchange hosted in Canada, CanHost sells hosted Exchange from $240 CAD/mo for 15 mailboxes.
Per mailbox, NorthMail Business is cheapest at $1.99 CAD/mo with 100 GB each. For a team, WHC costs less per address: $5.49 CAD/mo covers 10 addresses, or about 55 cents each. CanTrust costs $3.00 CAD per mailbox and is fully hosted and backed up in Canada.
Yes. Email and website hosting are separate services. You keep your website where it is and point your domain’s MX records to the new email provider. Add the provider’s SPF, DKIM and DMARC records too, so your messages aren’t flagged as spam.
Create your new mailboxes first, then copy old mail with the provider’s migration tool or an IMAP import. FullHost migrates email for free. Next, update your MX, SPF, DKIM and DMARC records. Keep the old account open for a few weeks in case any messages arrive late.
No. Hosting email in Canada makes data residency easier to document, but PIPEDA compliance depends on how you collect, use, protect and share personal information. Ownership matters too, so read Data Residency vs Data Sovereignty in Canada before you decide.
Not always. Your mailbox can be stored in Canada while messages travel through networks and mail servers in other countries on the way. Third-party spam filters and backups can also process data elsewhere. Use our Is My Business Email Stored in Canada? tool to check a domain’s mail setup.
