Read the Domain
Enter a domain or a full email address. Only the domain after the @ is used, because mailbox location is set for the whole domain, not for each address.
Free Email Lookup Tool
Is My Business Email Stored in Canada?
Enter your domain or email address to see who hosts your business email and whether that provider can keep your mail in Canada.
✓ MX, SPF & DKIM
✓ Provider Detection
✓ Free to Use
Only the domain after the @ is checked. Lookups are not saved or listed publicly.
Provider Data Regions
Can Popular Email Providers Store Mail in Canada?
Checked October 20, 2026
| Provider | Canadian Storage | How It Works | Company Based In |
|---|---|---|---|
| Microsoft 365 | Yes, per tenant | Exchange Online mailbox content stays in Canada when the tenant's sign-up country is Canada. Check Data location in the admin center. | United States |
| Google Workspace | No | Data regions offer the United States, Europe or no preference. | United States |
| Zoho Mail | Yes, per data centre | Organizations created on Zoho's Canadian data centre (zohocloud.ca) are hosted in Toronto and Montréal. | India |
| Fastmail | No | Data residency options are the United States or the European Union (Amsterdam). | Australia |
| Proton Mail | No | Mail is stored in Proton's European data centres. | Switzerland |
| Canadian-owned email providers | Yes | CanTrust, WHC, FullHost, CanHost and NorthMail each publish Canadian hosting for their email service. | Canada |
Where a provider stores mailboxes depends on the regions it offers and the region your account was set up in. Details are checked against each provider's published documentation and can change.
How It Works
How HostScout Finds Your Email Provider
Every business domain publishes DNS records that tell other servers where to deliver its mail. The checker reads those public records and matches them against the providers they belong to.
Look Up the MX Records
MX records name the servers that receive incoming mail. HostScout resolves each one to its IP addresses and reads the network that announces them.
Check for a Security Filter
Filters such as Proofpoint, Mimecast and Barracuda receive mail before the mailbox provider does. When one is found, its region is read from the hostnames where possible.
Identify the Mailbox Provider
SPF, DKIM and autodiscover records usually point to the service that stores the mailboxes, even when a filter hides it from the MX records.
Match the Provider's Data Regions
The result compares the provider with what it publishes about Canadian storage and shows where to confirm your account's region. Need a website host too? Visit my directory of top Canadian-owned web hosts.
Canadian Email Research
How to Tell Where Your Business Email Is Stored
Your email provider decides where mail is stored, not your domain or your website host.
Check which region your account was set up in, then compare Canadian email providers if your mail needs to stay in Canada.
Email DNS Checklist
Which provider do the MX records point to?
Does a security filter receive mail first?
Which services can send mail for the domain?
Do DKIM and autodiscover point to the same provider?
Canadian Mailbox Checklist
Does the provider offer a Canadian data region?
Which region was your account created in?
Are backups, archives and filters in Canada too?
Is the provider Canadian-owned?
Common Questions
Canadian Email Storage FAQ
Answers about MX records, Microsoft 365, Google Workspace and checking whether your business email is stored in Canada.
How do I know if my business email is stored in Canada?
Find out which company hosts your mailboxes, then check which data region your account uses. Enter your domain above to identify the provider from its MX, SPF, DKIM and autodiscover records. Public DNS cannot show a mailbox's storage region, so confirm it in your provider's admin console or contract.
Does Microsoft 365 store email in Canada?
It can. Microsoft stores Exchange Online mailbox content at rest in Canada for tenants whose sign-up country is Canada. To check, go to Settings → Org settings → Organization profile → Data location in the Microsoft 365 admin center. Microsoft is a U.S. company, so storing mail in Canada does not remove U.S. legal reach.
Can Google Workspace store email in Canada?
No. Google Workspace data regions let administrators choose the United States, Europe or no preference, and Canada is not one of the choices. If mailboxes must stay in Canada, compare Canadian email providers.
Do MX records show where my email is stored?
No. MX records show which servers receive incoming mail. Mailboxes, backups and archives can be stored somewhere else, and a security filter can sit in front of the mailbox provider. Treat MX records as the starting point, then check the provider's data location.
Why does my result show Proofpoint, Mimecast or Barracuda?
Those are email security filters. Mail passes through the filter before reaching your mailbox provider, so the MX records show the filter instead of the mailbox. HostScout reads SPF, DKIM and autodiscover records to identify the provider behind it, and reports the filter's region when its hostnames reveal one.
Is email stored in Canada protected from the U.S. CLOUD Act?
Not if a U.S. company controls it. The CLOUD Act applies to data a U.S. provider controls, wherever that data is stored. A Canadian-owned provider running Canadian servers avoids that exposure. My guide to data residency vs data sovereignty explains the difference.
Does HostScout keep the email address I enter?
No. The checker only uses the domain after the @. Your browser removes the rest before the form is sent, and lookups are not saved to a history or listed publicly.
DNS records are read from public DNS. Network names and registered countries come from Team Cymru's IP-to-ASN service. Provider data-region details were checked against each provider's published documentation on October 20, 2026 and can change. Results are infrastructure evidence, not legal advice.